Refund Policy

Registered players for the outdoor season that withdraw prior to March 6 prior to the season starting will receive a refund less a $100 administrative fee for the competitive CMSA league, or less a $25 administrative fee for house league registrations.

Written notification of a player’s withdrawal must be received via e-mail to admin@calgarywestsoccer.com.

Refund Policy Due to Injury

Written notification of the player’s injury is required as well as a doctor’s note regarding the injury. Information provided may be subject to review by the Executive Director before a refund will be considered.

*No other refunds will be granted after the posted registration closing date

IN THE BEST INTERESTS OF OUR MEMBERS, WE WILL APPLY THE ADMINISTRATION FEE TO THE PLAYER’S REGISTRATION FEES IN THE NEXT SEASON. IT IS THE RESPONSIBILITY OF THE MEMBER TO INFORM THE REGISTRAR WHEN YOU REGISTER NEXT SEASON.

 

The principle behind our refund policy is to allow a reasonable period of time following registration for parents to withdraw, while still safeguarding the long-term financial stability of the Club.

To give our parents a greater understanding of the implications of refunds, we would like to take this opportunity to briefly outline our cost structure.

Approximately 50 per cent of a competitive player’s fee goes to the Calgary Minor Soccer Association in the form of team fees. These fees are set by the CMSA each season and make up a significant portion of the Club’s fixed costs. Of the remaining 50 per cent, a large portion of a player’s fees are spent on soccer equipment such as uniforms, balls, kit bags, corner and assistant referee flags, cones, line paint, medical supplies, and other related items. There are also significant expenditures relating to field/gym rentals, Club administration, web site and advertising that must be covered by player fees. Finally, a small percentage of fees is set aside for “rainy days”, to allow the Club to remain solvent in the event of an extraordinary drop in registration or sudden, unexpected increases in equipment or other costs. Like any community organization, we must take steps to ensure we will be here to serve our families well into the future.

It is also helpful for parents to understand that CMSA team fees, as well as other costs, must be paid well in advance of the start of the season. For this reason, it is extremely difficult – and in some cases impossible — for us to issue refunds after these substantial bills have been paid.

In providing this explanation, we hope to avoid any misunderstandings about our refund policy. If you have any questions, please do not hesitate to contact the Board of Directors, whose contact information is provided elsewhere on this web site.

Thank you for taking the time to understand our refund policy.

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About Calgary West Soccer Club

The Calgary West Soccer Club is athlete centred.  It believes that all players, regardless of level of play, deserve the opportunity to enjoy the game of soccer and develop to his or her potential.  The underlying purpose of CWSC is to provide a fun development-focused environment that keeps players playing. 

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Kal Tire is pleased to be sponsoring the Calgary West Soccer Club, a community based soccer club that provides all players an opportunity to enjoy the game of soccer and develop into lifelong soccer players.

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